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Santiago Hills Assessment District

Update 9/13/2016: District Landscape Watering Update

On August 9, 2016, the Orange City Council adopted a resolution (Resolution No. 10961) rescinding some aspects of the water restrictions for Orange water users. This was a result of latitude given to water agencies to maintain a water conservation effort consistent with local water supply.  The significant change made to the Orange water restriction was the removal of the specific days of the week for irrigation.  In line with this new water restriction, the frequency of irrigation has been increased in the parkway and paseo areas of Santiago Hills , as well as at Santiago Hills Park.   It is important to note that the State prohibition of irrigating turf on public street medians remains in effect, so continuation of no watering of the medians remains unchanged.  

For more information regarding the revised water restrictions, please CLICK HERE.



Update 8/16/2016 Turf Removal & Landscape Renovations Project

The renovation of Santiago Hills landscape began in June with the project on Trails End Lane, between Chapman Avenue and White Oak Ridge.  The project includes the following work, which was completed over the past few months:  removing all turf and unwanted plants, grading and soil preparation, irrigation conversion and installation of a new, sub-surface, low flow system and installation of new California Native and drought tolerant plants, as well as replacement of two trees. This work was completed in late July. August through October is the maintenance and weed abatement period. This effort will generate weed growth so it can be chemically eradicated prior to seeding the new meadow- turf area. Hydro-seed of all meadow-turf areas is scheduled to take place at the end of August.  Please contact Nathan Bluhm, Landscape Coordinator for the City of Orange Community Services Department at (714)532-6491 for more information regarding this project or other landscape questions in the Santiago Hills Assessment District.

Update 4/26/2016  Turf Removal and Landscape Renovations

Last summer, property owners voted to fund landscape improvements to the Santiago Hills Landscape District.  Those improvements are moving forward, and we wanted to share with you the progress that has been made so far.

The on-going landscape maintenance of your District has been increased to pre-2007 levels.  We have been removing any trees that have died, are in the process of dying, or have reached the end of their lifecycle.  We are very pleased to report that the majority of your District’s mature trees are still healthy. 

You may have noticed that the turf, shrubs and broken and lifted concrete mow strips along Trails End- from Chapman to White Oak Ridge- have been removed.  This was done to make way for new, drought tolerant plant material, and for the conversion of the existing irrigation to a much more efficient low-flow system.  The new plant material and irrigation improvements will not only help conserve water in the District, but also provide a fresh new look to the original 1980s era landscaping.    Soil preparation, grading, and planting are scheduled to begin around the end of May and we estimate that the project will be finished by mid-June.

We will continue to keep you updated on the changes to your District’s landscaping as we continue to make progress.  If you have any questions about the current work, or what is being planned for the future, please contact Nathan Bluhm, City of Orange Landscape Coordinator, at (714) 532-6491.


Update 2/11/2016
Santiago Hills Assessment District Community Liaison Committee

With the passage of the increased assessment in July 2015, the City of Orange formed a Community Liaison Committee for the Santiago Hills Assessment District to ensureneighborhood  input in decisions regarding landscape maintenance and budgetary priorities for the Santiago Hills neighborhood.  The Committee was formed by volunteers coming forward and consists of 7 property owners representing different geographic areas of the District and the different types of properties (single family homes and condos).  The first meeting of the Committee was held in October 2015.  At the meeting, the members were presented with the annual operating budget for Fiscal Year 2015-2016, conceptual drawings and plant palette for proposed landscape renovations, and were asked to recommend priority areas for beginning the renovation work.  As funds are accumulated from the increased assessment, these funds will be utilized annually to accomplish two things:  1) restore day to day maintenance of existing landscape to pre-2007 levels, and 2) gradually replace outdated and inefficient landscape and irrigation throughout the District.  Click on the links below for:

·         Minutes from the meeting

·         Fiscal Year 2015-16 Annual Budget

The next meeting of the Committee will be scheduled for April 2016, where the proposed annual budget for FY 2016-17 will be discussed, along with the status of the landscape renovations and maintenance service level restorations.

For more information regarding the Community Liaison Committee, please contact Community Services Assistant Director Barbara Messick at bmessick@cityoforange.org or (714)744-7287.


Proposed Landscape Renovations

Upon the passage of the increased landscape assessment in June 2015, City staff began work on a long-term, comprehensive plan to replace outdated and inefficient landscape and irrigation throughout the District over a number of years.  As part of that plan, and based on input from the Liaison Committee,  the City considered two separate efforts:  1) Renovation of the large, landscaped area located from Chapman and Newport on the north, to White Oak Ridge on the south and referred to as the Handy Creek Paseo; and 2)  Smaller renovation projects of landscaped areas  throughout the District.

Paseo Renovation Project

In May 2015, the City held an open workshop at Chapman Hills Elementary School inviting the residents of Santiago Hills to provide input on the proposed plans.  Twenty-two Santiago Hills residents attended the meeting.  The conceptual plan was generally well received, and some additional suggestions were provided to the City staff and consultant.  City staff shared with the residents that the cost estimate for the project was approximately $600,000 –700,000 and that if the proposed increased assessment passed, it would take some time to amass sufficient funds to complete this project.  Therefore, the Handy Creek Paseo renovation will have to be constructed in phases with the first phase starting at the corner of Chapman Ave. and Newport. We anticipate that funding for the first phase of this project will be available in early 2017, after the City has received sufficient funds from the increased assessment.  Although the assessment was approved in July 2015, the funds from the assessment are not received in full until about a year later when all of the property tax payments have been received.   As was explained at the community workshop where the Paseo Project was discussed, it will likely take more than a year to have received enough funds to complete the first phase of this project, and several more years to collect sufficient funds to complete all the phases.   Click on the link below for the following:

·         PowerPoint presentation on the Paseo Landscape Renovation

·         Conceptual Plan for the Paseo Landscape Renovation

General Renovations

At the October 2015 Community Liaison Committee meeting, City staff presented a conceptual drawing and plant palette for smaller, proposed landscape renovations which can be phased over time throughout the District and which can begin sooner than the larger Paseo Project.  These proposed landscape renovations will replace outdated plant materials and water-thirsty turf in various landscaped areas and replace existing irrigation with new, more efficient irrigation systems.  As funds accumulate from the recently approved increased assessment, a portion of these funds will be put toward a long-term plan for landscape renovation such as these to be completed over many years.  The Community Liaison Committee assisted staff in identifying priority areas for phasing in the smaller landscape renovations.  The Committee members agreed that the priority areas are the main entrances to the neighborhoods.  Click on the link below for copies of the following:

·         Conceptual Plan and plant palette for landscape renovations

·         Map showing priority areas for landscape renovations

City staff has been finalizing the construction plans for the first renovation project along Trails End at the entrance to Santiago Hills from Chapman Avenue.  The first step for this project will be clearing and grubbing, which includes spraying of herbicide to kill the existing turf and plant materials.  This process, which requires multiple spraying cycles before the turf can be removed, will begin in March and April and will be followed by clearing and removal of all plant material later in the spring.  After that work is done, the new plantings and irrigation work can begin.  It is anticipated that the planting and irrigation work would begin in early summer. 

Maintenance Service Level Restorations

In October 2015, the City Council approved an increase in the annual contract with Nieves Landscape, the company which provides landscape maintenance in Santiago Hills, to increase the service levels for landscape maintenance in Santiago Hills.  Since then, Nieves Landscape has been working to remove dead shrubs throughout the District and is continuing with removals on an as-needed basis as plant materials fail over time.  Other landscape maintenance service levels are being evaluated to determine what increased frequencies, fertilization, etc., would be appropriate during the current drought.  As many of you know, the City is under a State mandate to reduce water consumption by a minimum of 28%.  In addition, the mandate does not allow for the irrigation of turf in landscaped medians.  As a result, much of the turf in the medians in Santiago Hills has suffered and died back and some of the trees have shown signs of stress.  City staff is working with Nieves to direct irrigation to the trees while eliminating irrigation to the turfed areas, in an effort to preserve the substantial investment that the tree canopy in the District represents.  City staff will continue to look at ways to manage the existing landscape during the drought until such time that the landscaped areas can be renovated.

In December 2015, the City Council approved an annual contract with West Coast Arborists (WCA) to begin in January 2016, to provide regularly scheduled tree trimming services for the District, and to increase the frequencies from every three years to every two years.  This should ensure that the tree inventory stays healthy and aesthetically pleasing, as well as reducing the concern over fallen trees during wind events. WCA has already removed approximately 40 dead trees throughout the District and is continuing removals as needed. Regular annual tree trimming in the District will also commence soon.

Update 7/16/2015      Assessment District Increase Passes

At their June 14 meeting, the Orange City Council certified the vote of Santiago Hills Assessment District property owners on the question of increasing their yearly landscape maintenance fee. 

The vote was conducted in April and May of this year, and asked property owners to consider increasing their annual Assessment fees.  These fees had not been raised in 20 years and were currently way below the cost of maintaining the District.  The ballots returned to the City were tabulated, and then certified by the City Clerk, with 54% voting in favor of the assessment increase.

The increased assessment, which will be reflected on property bills later this year, will be available for use by the Landscape District in early 2016.  

In addition to providing the funding necessary to maintain the District’s required level of service, there will also be a small budget available each year to gradually replace turf and at-the-end-of-life plants with drought tolerant species, along with irrigation upgrades compatible with this new landscaping.  City staff will continue to work with community volunteers on priorities and conceptual plans for these improvements.  If you would like to be involved in this process please contact Barbara Messick at 714-744-7287. 

You can read the entire Staff Report to the Orange City Council on the vote certification by clicking here. 

Update 6/11/2015  Santiago Hills Ballots Counted

At the June 9 Public Hearing at the Orange City Council Meeting, in view of the public, the Santiago Hills Landscape Assessment District ballots were officially opened, sorted, and the votes counted.

For the 1,571 parcels in the District, a total of 633 votes were received which is just over 40% of the District.  While the vote will still need to be certified by the Orange City Clerk at the July 14 Council Meeting, preliminary results show that the weighted ballots were in favor of the increased assessment, with 54% of those returned voting “Yes.” (51% in favor was needed for the assessment to pass)

The results will be officially presented  at the July 14th City Council meeting, at which time the City Council will be asked to approve the increased assessment.

Update 4/29/2015  Santiago Hills Drought Tolerant Landscape Meeting

As we discussed at the two neighborhood meetings held in March, the City is working on a concept plan for the transition of landscape areas in the District to drought tolerant landscapes as funding becomes available.  If you would like to participate in this process please join us at our first discussion meeting This Saturday morning.  At the meeting City Staff and our landscape design consultant will present a conceptual design for a proposed drought tolerant re-landscaping project. The City team’s intent is to share with you the concept and gather your input that will help us move forward in finalizing a concept and plan.

Please join us at Chapman Hills Elementary School Saturday, May 2nd at 9:00 am.  The meeting will last approximately two hours. 

If you plan on attending, please RSVP to Sofia So, sso@cityoforange.org,  or at (714) 744-7276.

Update 4/18/2015 Assessment District Ballots to be Mailed April 23

On April 14, 2015, the Orange City Council adopted resolutions which formed a new Landscape Assessment District in the Santiago Hills neighborhood and authorized the mailing of the assessment ballots providing property owners an opportunity to vote on the annual assessment rate for the new District. The new District (LMD 15-1) exactly overlays the existing landscape assessment district (LMD 86-2) and provides for an increase in the existing assessment in order to fund the costs of maintenance of the District, plus a gradual investment toward replacing aging landscape related infrastructure. This would allow for the replacement of existing landscaping and irrigation over time with more drought-tolerant plant materials and water-wise irrigation methods.

The proposed rates for the new District are $235 per year for single family homes in the Santiago Hills neighborhood, $176 for single family homes in the Hillsdale neighborhood, $166.85 for condos, and a per acre equivalent for commercial property. This assessment is in addition to the current amount paid by the property owners for LMD 86-2, and would bring the total assessment to $604.44 per year for the single family homes in Santiago Hills, $545.44 for single family homes in the Hillsdale neighborhood, and $387.85 for condos.

Ballots will be mailed April 23, 2015. Additional information regarding the rates and the plans for use of the funds is included with the ballots. Property owners will have until June 9, 2015 to return their ballots, either by mail (must be received by June 9, 2015), in person to the Orange City Clerk at 300 E Chapman, Orange, or at the public hearing on June 9. The Orange City Council meeting will begin at 6:00 pm on June 9. Ballots must be received before the close of the public hearing.

Ballots will be counted at the June 9 City Council meeting and the results certified by the Orange City Council at their meeting on July 14, 2015. If the property owners approve the assessment, the new assessment will be added to the County of Orange property tax bills for the fiscal year 2015-16. If the assessment is not approved, District funds will remain as they were originally set in 1987 and further service reductions will need to be implemented in order to stay within the existing funding structure.

You can find the Engineer's Report here: Santiago Hills Assessment District Engineers Report 4-2015
And the Levy Roll here: District Levy Roll

Questions regarding the new District and assessment can be addressed to Dana Robertson, Parks and Facilities Manager at (714)744-7283 or by email to drobertson@cityoforange.org.


Update 4-13-15

On April 14, 2015, the Orange City Council adopted resolutions which formed a new Landscape Assessment District in the Santiago Hills neighborhood and authorized the mailing of the assessment ballots providing property owners an opportunity to vote on the annual assessment rate for the new District. The new District (LMD 15-1) exactly overlays the existing landscape assessment district (LMD 86-2) and provides for an increase in the existing assessment in order to fund the costs of maintenance of the District, plus a gradual investment toward replacing aging landscape related infrastructure. This would allow for the replacement of existing landscaping and irrigation over time with more drought-tolerant plant materials and water-wise irrigation methods. The proposed rates for the new District are $235 per year for single family homes in the Santiago Hills neighborhood, $176 for single family homes in the Hillsdale neighborhood, $166.85 for condos, and a per acre equivalent for commercial property. This assessment is in addition to the current amount paid by the property owners for LMD 86-2, and would bring the total assessment to $604.44 per year for the single family homes in Santiago Hills, $545.44 for single family homes in the Hillsdale neighborhood, and $387.85 for condos. Ballots will be mailed April 23, 2015. Additional information regarding the rates and the plans for use of the funds is included with the ballots. Property owners will have until June 9, 2015 to return their ballots, either by mail (must be received by June 9, 2015), in person to the Orange City Clerk at 300 E Chapman, Orange, or at the public hearing on June 9. The Orange City Council meeting will begin at 6:00 pm on June 9. Ballots must be received before the close of the public hearing. Ballots will be counted at the June 9 City Council meeting and the results certified by the Orange City Council at their meeting on July 14, 2015. If the property owners approve the assessment, the new assessment will be added to the County of Orange property tax bills for the fiscal year 2015-16. If the assessment is not approved, District funds will remain as they were originally set in 1987 and further service reductions will need to be implemented in order to stay within the existing funding structure. You can find the Engineer's Report here: And the Levy Roll here: Questions regarding the new District and assessment can be addressed to Dana Robertson, Parks and Facilities Manager at (714)744-7283 or by email to drobertson@cityoforange.org. Update 4-13-15

On April 14, 2015, the Orange City Council adopted resolutions which formed a new Landscape Assessment District in the Santiago Hills neighborhood and authorized the mailing of the assessment ballots providing property owners an opportunity to vote on the annual assessment rate for the new District. The new District (LMD 15-1) exactly overlays the existing landscape assessment district (LMD 86-2) and provides for an increase in the existing assessment in order to fund the costs of maintenance of the District, plus a gradual investment toward replacing aging landscape related infrastructure. This would allow for the replacement of existing landscaping and irrigation over time with more drought-tolerant plant materials and water-wise irrigation methods. The proposed rates for the new District are $235 per year for single family homes in the Santiago Hills neighborhood, $176 for single family homes in the Hillsdale neighborhood, $166.85 for condos, and a per acre equivalent for commercial property. This assessment is in addition to the current amount paid by the property owners for LMD 86-2, and would bring the total assessment to $604.44 per year for the single family homes in Santiago Hills, $545.44 for single family homes in the Hillsdale neighborhood, and $387.85 for condos. Ballots will be mailed April 23, 2015. Additional information regarding the rates and the plans for use of the funds is included with the ballots. Property owners will have until June 9, 2015 to return their ballots, either by mail (must be received by June 9, 2015), in person to the Orange City Clerk at 300 E Chapman, Orange, or at the public hearing on June 9. The Orange City Council meeting will begin at 6:00 pm on June 9. Ballots must be received before the close of the public hearing. Ballots will be counted at the June 9 City Council meeting and the results certified by the Orange City Council at their meeting on July 14, 2015. If the property owners approve the assessment, the new assessment will be added to the County of Orange property tax bills for the fiscal year 2015-16. If the assessment is not approved, District funds will remain as they were originally set in 1987 and further service reductions will need to be implemented in order to stay within the existing funding structure. You can find the Engineer's Report here: And the Levy Roll here: Questions regarding the new District and assessment can be addressed to Dana Robertson, Parks and Facilities Manager at (714)744-7283 or by email to drobertson@cityoforange.org. Update 4-13-15

Some of the residents in the District have asked to see the original documents related to the formation of the Landscape Maintenance Assessment District 86-2, and the subsequent annexation of two additional properties to the District.

The documents can be found HERE.
 

Update 3/19/2015 Assessment District Budget

Some of the questions asked via survey and at our community meetings concerned the budget for the District, and how your fees were spent.  You also wanted to know how any increase would be used to maintain your common areas.   We've prepared a document that shows how the budget is allocated now, and how the budget might look if the increase is approved by the voters.

To view the budget document, click here.

Update 3/16/2015 Community Meeting PowerPoint Presentation.

We’d like to thank everyone that came out to our two Santiago Hills Assessment District community meetings.  If you could not attend, or did attend and would like to review the PowerPoint slides, you can follow this link to a PDF of the full presentation.




Update 2/20/2015 Survey comments and questions.

Last month we sent property owners in the Santiago Hills Assessment District a survey asking questions about the fee homeowners pay the City to maintain the landscape features in your District. We received some good comments and questions. Over the next few weeks, we hope to answer some of them here.

Q: “Why don’t you plant drought tolerant landscaping to save water and money?”

A: That is a very good idea. In fact, it is one we are actively exploring. The City is committed to water conservation, passing an ordinance several years ago addressing water efficient landscape for new construction, and our recent water conservation ordinance. At the moment, however, the fees the homeowners currently pay to the City is well below the cost of maintaining the landscape at the standard expected. We know it sounds easy – take out the dead shrubs and put in drought tolerant plants, however there is more to it than that. There are initial capital costs related to replacing the current landscape with drought tolerant plant materials. These include:

· Removing the current plant materials

· Having a landscape designer plan the new landscape and irrigation

· Assessing bids and hiring the contractor

· Installing the new landscape and irrigation

Unfortunately, the District does not have the capital funds to make this happen at this time. Having said that, we are trying to find grant money to fund a small demonstration section of drought tolerant landscaping which could serve as a model for the future should the residents in the District vote to increase the fee paid for maintenance. The proposed assessment will include some funds to move this effort forward without requiring grant funds and to further expand this effort over time.

 

Q: “Why are you coming to us for an increase now? Why did you wait until the District was in bad shape?”

A: The City asked for a modest increase in 2007, when we took a vote of the property owners. The ballot also included a provision to make increases to the Assessment based on the Consumer Price Index which would allowed the fee to stay in line with costs. Out of the 30% of those owners who returned ballots, 70% voted against approving the measure. Had the vote approved the increase, we would not have had to cut back maintenance and services to the point they are today. The City was able to keep up with some of the rising costs within the funds provided by the homeowners through these service reductions for several years. However, the rising costs of water and service contracts, as well as the repair costs for an aging infrastructure have forced us to again ask the property owners if they are willing to pay an increased fee to keep up with these costs.

 

Q: “I already pay taxes, why should I pay an additional fee?”

A: No City taxes go to pay for the maintenance of your Assessment District properties. The Santiago Hills Assessment District occupies a very unique position in Orange. Other developments like yours in the City are covered by a Master Home Owners Association which collects fees and contracts for the maintenance and management of the development’s common landscape and hardscape areas. HOA Fees pay for the upkeep of these areas, not property taxes. Instead of paying into a Master HOA you are paying into an Assessment District.

 

Q: “I already pay Mello Roos, doesn’t that cover maintenance? Why should I pay an additional fee?”

A: Mello Roos is a payment made on the bonds issued to construct the infrastructure for a development. This can include roads, sidewalks, sewer and water service, or anything else that was required of the developer. Mello Roos DOES NOT go towards the upkeep, maintenance, and rehabilitation work of the development infrastructure, and is retired once the bonds, plus interest, are paid-off. The Assessment District was established to then pay for the ongoing maintenance of these improvements.

 

Q: “Why should I pay an assessment for the park? Homeowners elsewhere in Orange don’t pay fees for parks.”

A: None of your Assessment fees go towards maintaining the park. The City maintains the park with General Fund dollars. For that matter, you are also not paying to maintain the grounds of Santiago Canyon College or Chapman Hills Elementary School. Your fees are only used to maintain Assessment District properties which mainly include the walkways, paseos, medians and parkways.

 

Q: “How do we know you’re not just wasting our money?”

A: The City is financially audited every year. Every dollar you pay into the Assessment is kept in a dedicated account, everything that is spent is accounted for, and the funds you pay are never comingled with the General Fund of the City. The City releases an audit report of how it spends money, in which the funds of your Assessment District are also accounted for. An Engineers report is also prepared each year outlining both the District Budget and Revenues. Both of these documents are available for public review, are approved at City Council meetings and public hearings, and can be downloaded from the City’s website.

 

Q: “What happens if we vote no?”

A: You will see your common area and paseo landscaping deteriorate further. Prices continue to increase, and your District cannot spend more than you have. This means cutting back even further to continue living within your current means.

 

Q: “What happens if we vote yes?”

A: There will be a gradual return of service levels to where they are supposed to be. Watering will also return to appropriate maintenance levels. There is also a 10-year capital improvement plan to bring your District back to where it should be. Why 10-years? Because there is a lot of work to do to restore the landscape and infrastructure back to the levels that existed before we were forced to cut back services, and asking you to pay for it all at once was not reasonable because it would require a much larger increase.

 

UPDATED 1/23/2015  ASSESSMENT DISTRICT SURVEY

It has come to our attention that there may be some confusion over the Assessment District Survey that was sent out to property owners last week. We apologize for that confusion, and would like to offer some clarification to the information presented in the survey.

First, we would like to make it clear that the amount on the survey you received is meant to be in addition to your existing Annual Assessment. Currently, single family homes pay $369.44 per year and condo owners pay $221.66 per year. This maximum assessment rate has not been increased in over 25 years - since 1987 - because the District was formed with no mechanism for ’cost of living’ adjustments while water, electricity, and other costs have risen significantly during this time. During the past 10 years, the District’s inadequate yearly assessment has needed to be supplemented with reserves. As those reserves were depleted, the City systematically cut back on maintenance, watering, and landscaping to stretch the dollars as much as possible.

The City is considering a local ballot measure which would allow the restoration of landscape maintenance back to levels seen before the City was forced to cut back services in 2007. It would also allow for some capital improvements

We have also been asked why there are different Assessment increase amounts on the surveys that have been received. In order to understand the priorities of the community, different versions of the survey were randomly sent to different property owners. The variations from survey-to-survey in these increased amounts are due to several factors, including:

1. The location of the property. Assessments take into account the amount of direct benefit a property receives. For example, properties located in closer proximity to the trails or larger landscaped areas would be assessed larger amounts, as they receive larger direct benefits from those areas.

2. Single family homes and larger properties are assessed more than condos.

3. Owners of multiple properties will see a combined assessment.

4. There are different rates that correspond with different levels of capital improvements. Higher-rate surveys may also include an increase to fund a major capital project to update to Water Wise landscaping

Once completed, the survey will help the City make decisions on the maintenance services most desired by the Santiago Hills neighborhood.

We appreciate your participation in this survey.

UPDATED 1/22/2015  PROPERTY OWNER SURVEY

If you are a property owner in the District, you will be receiving a survey in the mail asking your opinion on several matters related to the upkeep of the district's landscaping, irrigation, and lighting. 

Last year, we informed you that we engaged a consultant to evaluate the District revenues and expenses to provide us with a recommendation for increasing the assessment that would allow us to bring the landscape back to standard condition, and allow for maintaining the District for the next 10 years.  The survey you will be asked to complete is an integral part of this process.

If you have any others, please feel free to call  (714) 744-5594 .  This is an automated line, and messages left will be responded to within 24 hours.

We need your input, and urge you to fill-out and return your survey as soon as possible.  You can also complete your survey on-line through the link provided at the bottom of the survey you will receive in the mail.

UPDATED 10/13/2014: VANDALISM ON PASEO ALONG DEEP SPRINGS ROAD

On Saturday, October 4, 2014, eleven light poles were vandalized on the paseo along Deep Springs Road.  The damage consisted of cover plates which were smashed and removed, extensive damage to the underground conduit housing copper wire providing electricity to the light poles, and theft of the copper wire.  A significant amount of conduit was damaged and needed to be replaced, requiring excavation to dig up, locate and repair damaged sections, and then to pull new wire.  

As of Monday, October 13, 2014 the work has been complete, and lighting has been restored  to this area.   Unfortunately, the damage was extensive and costly to repair.

We appreciate your patience and ask for your assistance in preventing vandalism of public property.  If you should observe suspicious behavior or hear unusual noise in any of the public areas in your neighborhood, please call the Orange Police Department at (714)744-7444 immediately.  Vandalism is very costly, requires the use of limited resources, and interferes with the public’s enjoyment of public spaces.

If you have any questions regarding the Santiago Hills Assessment District please contact Dana Robertson at drobertson@cityoforange.org.

 

Frequently Asked Questions (FAQ)

For a map click here

The purpose of this page is to provide the homeowners in the Santiago Hills Assessment District information on the background as well as current conditions in the District and answer questions that have been posed recently to the City.

Q. What is the Assessment District, how many properties are in the District and why does the City maintain it?

A. Landscape Maintenance Assessment District 86-2, Santiago Hills (District) was established in 1987 to maintain the common area landscape improvements constructed by Assessment District 86-1 which created the residential development. The District is comprised of single-family, multi-family, and mixed use properties. Each property, or parcel, is assessed based on an established calculation of benefit derived from the common landscape area. The assessment for a single-family parcel is $369.44, multi-family is $221.67 and mixed-use parcels are $4,063.84. The total assessment collected for all parcels in the District generates $533,281.33 per year.

The reason the City maintains the landscapes and related appurtenances within the District is that when the District was created, the development agreement did not include the creation of a Master Home Owner’s Association (HOA) that could have funded and managed the improvements through fees they would assess the property owners like many other developments. Therefore, the District was established to levy assessments on the properties that benefit from the common area improvements within the District and to fund the ongoing maintenance and management of these improvements.

Q. What are the funds collected used for?

A. The funds collected through the levies of assessments on each property are used to maintain, repair, replace and pay for:

· Landscape turf, shrubs, ground cover and trees

· Irrigation infrastructure

· Concrete walkways and stairs and railing in the common areas

· Lighting along the walks and paths

· Electrical infrastructure

· Utility Costs (Water and Electricity)

Funds to maintain the District are budgeted based on the cost of ongoing maintenance and anticipated costs of repairs and utility costs. The breakdown of how the funding is allocated in the current budget is as follows:

  Salaries - 4.8%

  Water - 25.6%

Electricity - 3.5%

Landscape Maint. - 46.3%

Tree Trimming - 7.3%

Electrical Maint. & Repair - 2.4%

Misc Contractual Services - 1.9%

Misc Costs - 0.3%

General & Admin. Allocation - 7.9%

TOTAL 100%

Q. What was the 2007 ballot vote – why was it needed and what was the outcome?

A. In 2007, a vote of the property owners was conducted to raise the amount of the assessment. The need for the vote was based on the fact that assessment revenues were no longer enough to fund the maintenance of the District improvements due to the continued increasing costs of utilities, and maintenance and repair services. The majority of the property owners voted not to increase the assessment and therefore the assessment has remained at the maximum originally allowed regardless of the costs to maintain the District.

Q. What were the measures proposed and taken since the “no” vote?

A. Leading up to the 2007 vote, the City identified reductions in services that would occur if a “No” vote was returned by the property owners. Since a “No” vote was returned, the reductions that were enacted included:

1. A reduction of man-power in the landscape services contract from 7 men to 5 men from 2007 to 2010. This reduction resulted in:

a. More time required to complete maintenance cycles that includes mowing operations, ground cover/shrub trimming and the removal of weeds.

b. Longer response times to correct landscape problems as they occur at the District.

c. The frequency of trash and leaf litter removal in the landscaping being reduced.

d. Limited funding available for replacement of plant material.

2. The two-year tree pruning cycle was extended to a three-year pruning program.

In 2010, a new landscape maintenance contract went into effect eliminating minimum man-power requirements. The contract is now based purely on performance and on the extended frequencies for trimming and irrigation repairs.

Q. If service levels were reduced after 2007, why is it just recently that we have noticed a significant impact to the landscape in the District?

A. Since 2007, reductions in service have been made incrementally and reserve funds have been used in an effort to mitigate the impact of the funding shortfall. However, the significant rise in the cost of water since 2007 (33%), coupled with the increasing cost of services to maintain an aging infrastructure (repair and replacement of electrical systems, etc), resulted in a need for further service reductions.

In 2013, further reductions were made as costs continued to rise. These reductions included:

1. Reduction of water use.

2. Elimination of fertilizer, turf aerification, herbicides, & other commodities normally applied to the landscape.

3. Elimination of the replacement of dead or missing plants and trees.

In 2014, during a winter that provided little rain, when we would normally use very little irrigation water, the landscape still required irrigation. This led to an additional use of resources not typically expended during winter months. Because of this, irrigation use has been drastically reduced leading into summer and beyond. This has resulted in a stressed landscape and the loss of more turf and shrubs. In addition, in 2014 several major repairs to the electrical infrastructure of the District needed to be made as well. These increased expenditures all have to come out of the same fixed amount of money received every year by the assessments levied in the District.

Q. Why does the landscape appear not to be getting watered enough?

A. The amount of water being delivered to the landscape through the irrigation system has been reduced significantly due to an effort to reduce overall costs that are exceeding revenues within the District.

Q. Why are plants dying in some areas and not others?

A. Some plant material has died as a result of significant reductions to watering of the landscape. Though the reductions of water have been consistent throughout the District, all areas are do not share the same conditions, whether it is differences in terrain, plant type, age of the plants, sun exposure, or other conditions. Varying conditions may result in some areas showing more signs of stress than others. Efforts are being made daily to adjust and balance the delivery of water to avoid plant loss whenever possible.

Plans were also just approved by the City Council to install a weather based irrigation system that will also help us manage the irrigation in the District more efficiently. The installation of this system is anticipated to begin in late summer or early fall and be completed by late fall.

Q. Will the missing plants be replaced?

A. No, as stated in 2007, unless the residents voted to increase the assessment, the funding would not be and currently is not available to replace plant material.

Q. Why are the plants and trees not trimmed as frequently as they used to be?

A. Shrub and tree trimming frequencies were reduced after 2007 when revenues from property assessments were no longer enough to sustain the level of services provided prior to 2007.

Q. Why weren’t the property owners made aware of the reductions in service?

A. The property owners were advised prior to the 2007 vote that if a NO vote for an increase in the assessments was returned, that services would be reduced. An explanation of the types of service reductions was presented to property owners in several public meetings leading up to the vote and provided in mailers.

Q. I pay a lot of taxes and I don’t see other areas of the City’s landscapes suffering like our neighborhood. Why is that?

A. The funding to maintain the Santiago Hills Assessment District comes solely from the revenue generated by the assessment of each parcel of land in the District. This was a system that the developer of the Santiago Hills Community chose rather than establishing an HOA to maintain the common areas. In other neighborhoods and subdivisions in the city, the common landscape areas are maintained by HOA’s which are supported by association fees paid by the homeowners. City General Fund revenues are not used in those locations just as they are not used in the District area. Unfortunately, there is no master HOA in the District to assume the maintenance responsibilities.

Q. Why have the assessments of properties in the District not been increased?

A. Proposition 218, which was passed into law in 1996, requires that any increase in assessments be voted on by the property owners in the District. In 2007, the property owners in the District were asked to vote on an assessment increase. The property owners in the District voted NO, rejecting the increased assessment.

Q. Are there plans to conduct another Ballot Vote to increase the assessment we pay?

A. Yes, currently we have engaged a consultant to evaluate the District revenues and expenses and provide us with a recommendation for a benchmark for an increased assessment that will allow us to both bring the landscape back to standard conditions, and maintain the District for the next 10 years.

Once we have that information we will be conducting a series of community information and outreach meetings and activities in the winter of 2014/15 to inform the residents of the District of the proposed new assessment.

Another Ballot Vote will be scheduled for the spring of 2015. If again the residents vote “No” on that ballot, drastic reductions will continue in this area.

Q. How can I help?

A. Prior to launching the community outreach effort, we will be looking for residents of the District to help canvas the neighborhoods to educate your neighbors on the need to vote “Yes” on the 2015 ballot. If you are interested in assisting in this effort, please email Dana Robertson atdrobertson@cityoforange.org

If you have any further questions please email Dana Robertson at drobertson@cityoforange.org 

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